I. Ethical standards
The AMEplus Supplier Code of Conduct describes the minimum standards of ethics and conduct (hereinafter referred to as the Code) to ensure a sustainable supply chain. The requirements of the Code apply to all entities delivering goods or services to AMEplus. The Code reflects the values followed by the AMEplus Company and expects to be respected by its Contractors.
Both in internal and external relations, AMEplus adheres to universal values promoting honesty, diligence and conscientiousness in the performance of tasks, as well as quality, innovation, ingenuity and cooperation for the common good. The Supplier should place emphasis on building and maintaining mutual trust among employees, colleagues and business partners. The Supplier should ensure that working hours correspond to the respective legal requirements. The wages and benefits paid or received for a normal working week correspond at the very least to the legally valid and guaranteed minimum. The Supplier should respect the fundamental right of all employees to freedom of association. The Supplier should promote respect, understanding and mutual assistance regardless of the position or differences of opinion.
III. Work standards
The Supplier should respect and comply with international labour standards on human, civil and women’s rights, considering them fundamental and universally applicable. He should respect and adhere to the basic standards of health and safety at work.
The Supplier should respect and observe the principle of equal treatment of employees and co-workers in terms of employment conditions, cooperation, promotion and access to training to improve professional qualifications.
The Supplier should strongly oppose discrimination against employees, in particular on the basis of sex, age, disability, race, religion, nationality, social status, political beliefs and ethnic origin.
The Supplier should respect the prohibition of child labour (children under the age of 16), the prohibition of forced labour, mental and physical coercion and defamation, insulting and sexual harassment, and considers the workplace free of such practices.
The Supplier should respect the principles of confidentiality of information, recognising that business data and data disclosed by business partners and clients in the course of business should be strictly protected, unless they have been made public. The rules on observing the confidentiality of information also include the proper protection of computer systems to protect them against unauthorised access.
The Supplier should observe the principles of intellectual property protection both in relation to its employees and associates, as well as in relations with its clients to the extent resulting from the concluded agreements.
The Supplier should respect the principles of personal data protection, in accordance with the laws in force in general (GDPR), and is committed to respecting the rights of data subjects: employees, associates, customers or suppliers.
IV. Business ethics
The Supplier’s administration should keep accurate records in commercial books and documents in accordance with applicable law and generally accepted accounting principles, including financial accounts and records of working time, and regularly report to the registration and tax authorities.
The Supplier should observe the principles of fair competition and take all possible measures to prevent bribery and illegal payments in order to obtain benefits. The Supplier is obliged to react immediately to any form of corruption or activity that may be corrupt.
Supplier representatives should avoid any activity that leads to a conflict of interest and to accept and offer gifts as part of the company’s business. No payment of any kind shall be made to public administration officials or political parties. It is forbidden to take advantage of confidential information from the company or available due to the job position.
The ethical principles applied by the Supplier in business should take into account the respect for privacy, which ensures that everyone has the right to the protection of the law against interference and attack on their privacy, family, home, correspondence or reputation.
The Supplier should apply processes minimizing the risk of introducing counterfeit parts and materials into deliverable products. If counterfeit items are detected, they should be separated and the information reported to the Original Equipment Manufacturer and / or law enforcement.
The Supplier should respect economic sanctions and export control laws that may restrict or prohibit trade with certain countries, regions, companies or entities and individuals. There should be policies and processes in place to ensure that no company entities or employees engage in prohibited activities.
V. Contacts with clients
The Supplier should provide its customers with innovative services of the highest quality and feels responsible for the goals and success of its customers. The Supplier is obliged to respect and openness to the needs of its clients, ensuring that they benefit from the high skills and experience of its employees and associates.
The Supplier is obliged to make every effort to ensure that its services meet the highest standards and expectations of customers, both in Poland and abroad.
VI. Management system
The Supplier is obliged to provide system management of all processes that affect the quality of services provided. He should ensure their smooth operation, supervision and monitoring at all stages, as well as adaptation to changing technological needs. High quality of services is supported by the measures of environmental protection.
VII. Environmental protection
Ensuring environmental protection is one of the key elements of the company image. The Supplier should respect the principle of sustainable development in the field of environmental protection, including the optimal use of natural resources, energy and water consumption, and to reduce the amount of waste generated at each stage of activity. The Supplier should minimize environmental pollution and implement continuous improvements to reduce or completely eliminate emissions of solid waste, wastewater and air pollutants by implementing appropriate protective measures in its production, maintenance and plant processes. The supplier shall manage, control, process or dispose of non-hazardous solid waste, sewage or air pollutants generated by its activities prior to their emission, in a manner consistent with applicable laws. The supplier should require compliance with the health and safety instructions for the use of chemicals, minimizing environmental impact.
VIII. Implementation of the Code
The Supplier should oblige its suppliers or subcontractors by contract to comply with standards of conduct equivalent to the provisions of this Code. AMEplus partners, customers and suppliers can access the Code on the Company’s website. The AMEplus Supplier Code of Conduct is attached to all contracts signed with suppliers and subcontractors and is an integral part thereof. The Supplier is responsible for ensuring that its personnel act in accordance with this Code when supplying goods or services to AMEplus.
Violations against the Code of Conduct
The Supplier should immediately notify AMEplus of any violations against this Code, by contacting the Internet: ethics@AMEplus.pl, as well as implement corrective measures to eliminate any non-compliance. All submissions are verified according to the established process. A person who in good faith expresses a concern or reports misconduct is doing the right thing and complying with the Code. AMEplus will not tolerate retaliation against such a person. The whistleblowing system ensures that doubts are also reported anonymously.
AMEplus reserves the right to terminate the cooperation and to hold the Supplier responsible for covering reasonable costs of actions to investigate non-compliance cases.
Łukasz Mańka, CEO
Gliwice, March 23, 2023